League Night TCG Privacy Policy

Effective date: October 3, 2026

This Privacy Policy explains what information the League Night TCG Discord bot (the “Bot”) collects, how it is used, and the choices you have. The Bot is operated by Brandon Bowen (“we,” “us,” or “our”).

1. Information we collect

The Bot collects only the information it needs to run league nights in a Discord server.

Information	Example	Why we collect it
Discord server ID	`123456789012345678`	To keep each server’s league separate
Channel ID	The league announcement channel	To post reminders and standings
Role ID	The organizer role, if one is set	To check who may manage the league
User IDs	Players who check in or report results; the user who created the league	To record check-ins and results and build standings
League settings	Game, day, time, time zone, point values, league name	To schedule and score the league
League activity	Check-ins, match results, placements, season standings, and timestamps	To provide the Bot’s features

The Bot does not read or store the content of chat messages. It does not request the Message Content intent. It does not collect email addresses, passwords, payment information, IP addresses, or Discord profile information such as usernames or avatars. Usernames appear in the Bot’s posts only through Discord mentions, which Discord displays.

2. How we use information

We use this information only to:

Run leagues: schedules, check-ins, results, standings, reminders, and season archives
Check organizer permissions
Fix bugs and keep the Bot secure and working

We do not sell, rent, or share this information for advertising.

3. Who can see it

Members of the server can see league information that the Bot posts or displays in that server, such as check-in lists, results, and standings.
Service providers: the Bot is hosted by Railway (railway.com) in the United States, which stores the data on our behalf. Discord processes all interactions under its own Privacy Policy.
Legal requirements: we may disclose information if the law requires it.

4. Data retention

League data is kept while the Bot is used in a server so that season standings and archives remain available. Closing a league with /league close keeps its data.

When the Bot is removed from a server (kicked, banned, or the server is deleted), the Bot automatically deletes all of that server’s data: leagues, seasons, league nights, check-ins, results, and server settings.
Organizers can delete data at any time with /league delete-data confirm:True. This permanently deletes the server’s leagues, seasons, league nights, check-ins, and results. Server settings (organizer role and default time zone) are kept until the Bot is removed.
Deleted data cannot be recovered. Hosting provider backups, if any, are overwritten on the provider’s normal schedule.

5. Your choices and requests

Players can ask to have their check-ins and results removed. Some removals change league standings.
Server owners and administrators can delete all league data for their server immediately with /league delete-data confirm:True, or by removing the Bot from the server. They can also ask us to delete it.
Send other requests to bbowen55@gmail.com or through our support server. Include the server ID and, if applicable, your Discord user ID. We aim to complete requests within 30 days.

Depending on where you live, you may have additional rights, such as the right to access or correct your data. Contact us to use them.

6. Security

Data is stored in a database on a private volume that is not publicly accessible. Access is limited to the operator. No method of storage is completely secure, but we take reasonable steps to protect the data.

7. Children

The Bot is meant for use under Discord’s Terms of Service, which require users to meet Discord’s minimum age in their country. We do not knowingly collect information from children under 13.

8. Premium (future)

If paid features are offered later, payments will be handled by Discord or a payment processor. We will not receive full payment card details. This policy will be updated before any paid features launch.

9. Changes to this policy

We may update this policy. We will post the new version with a new effective date and announce significant changes in our support server.

10. Contact

Brandon Bowen bbowen55@gmail.com Support server: https://discord.gg/aAXjnQ6eqc